Patient name and the last four digits of the last four digits of the patient's Social Security Number act as a "log-on" for password protection, and a connection to patient demographics. The program uses no other stored itentifiers, only direct authorization for log-on access. “Time out” settings are incorporated so that after a predetermined time interval, the patient’s database cannot be reentered until the next visit when data is to be recollected, or to complete an unfinished questionnaire.
If the patient attempts to access the database prior to the preset time of the next visit, they are told that they do not need to enter data at this visit.
If the patient misses their interval by a few days, this is of no consequence. All follow-up visits are calculated based upon actual days from the preoperative evaluation, and data is locally analyzed based upon real times from surgery or treatment. All of these parameters are easily changed. In this way, the complexity of real data collection can be minimized while the volume of valuable data is maximized using less office personnel time and effort.
In addition, every diagnosis associated with data collection is associated with a "form set" within the form set are forms or questionnaires associated with appropriate data collection for the diagnosis. Each form set has an attached time interval scheme. All of this is easily edited from within the Ekiosk Form Designer